About the role

The Global Events Coordinator will play a key role in supporting the planning, coordination, and execution of global events, conferences, and partnership activations. Reporting directly to the Global Events Lead, this position will assist in managing the logistics, communication, and administrative tasks involved in bringing impactful events to life. The ideal candidate will be a highly organized, detail-oriented, and proactive individual with a passion for event planning and execution in a fast-paced, global environment.

What you'll be doing

• Assist in managing the end-to-end event lifecycle, including planning, logistics, budgeting, vendor management, and post-event analysis.
• Coordinate all logistics for global events, including accommodation, travel arrangements, vendor management, and event setup.
• Support the creation and maintenance of event timelines, budgets, and checklists.
• Assist in coordination of event vendors (equipment, catering, transportation, etc.).
• Communicate with event vendors, partners, staff, and internal teams to ensure all event requirements are met.
• Assist in negotiating contracts with suppliers, and venues to secure cost-effective and high-quality services.
• Provide both on-site and off-site support at global events (may involve international travel), assisting with event setup, attendee check-in, and overall event execution.
• Maintain accurate event data, attendee lists, and post-event reports.
• Collect and track event feedback to help improve future events.
• Assist in coordinating the involvement of company executives, speakers, and VIP guests at events.
• Provide administrative support to the Global Events Lead, including scheduling meetings, managing calendars, and preparing event reports.
• Other event-related responsibilities, delegated by the Manager/ Head of Department.

What you'll bring

• Bachelor's degree in Marketing, Communications, Hospitality, or related field.
• 1-3 years of experience in events coordination, hospitality, or a related industry.
• Strong organizational skills with attention to detail and ability to manage multiple projects simultaneously.
• Excellent written and verbal communication skills.
• Ability to work with Google Workspace.
• Ability to work effectively both independently and as part of a team.
• Problem-solving skills and the ability to remain calm under pressure.
• Comfortable working in a fast-paced, dynamic, and sometimes high-pressure environment.
• Readiness to work on admin-heavy and repetitive tasks.
• Willingness to travel domestically and internationally as needed.
• Flexible and adaptable to changing event needs and schedules.
• Fluency in both Spanish and English.